UbiqueHQEverything a trade business does, in one app.
Ubique follows a job from the first phone call to the money in your account. Here's what each part does, and why we built it that way.
Quote on the doorstep, not at the kitchen table.
Save your prices once: labour rates, call-out charges, boiler models, consumer units. Then build a quote in front of the customer and send it before you've left the drive.
- Price lists and kitsGroup parts and labour into kits like "combi swap" or "CU upgrade" and add them in one tap.
- Accept onlineThe customer accepts by text or email. Accepted quotes become jobs without retyping.
- DepositsAsk for a deposit on acceptance for bigger jobs and parts orders.
- One-tap invoiceTurn the finished job into an invoice with the parts and time already on it.
One planner for every van.
See the week across all your engineers. Drag a job onto a van and it lands on that engineer's phone, with the address, notes and job history.
- Day and week viewsBy engineer, so double bookings stand out straight away.
- Automatic textsBooking confirmation, a reminder the day before and an "on my way" message with arrival time.
- Job history per propertyPrevious visits, boiler make and model, photos and certificates, all against the address.
- Time on siteEngineers start and finish jobs on the app, so you know what to bill.
The forms you have to fill in, built in.
Fill them in on your phone, sign on screen and email a PDF to the customer, landlord or letting agent on the spot. Every record stays on file against the property.
Forms follow the current Gas Safe and BS 7671 layouts. Ubique doesn't replace your registration or your judgement as a competent person.
Paid before you load the tools.
Every invoice carries a payment link. Customers pay by card, Apple Pay, Google Pay or bank transfer, and the invoice marks itself paid.
- Text-to-paySend the invoice by text with a link. Most customers pay on the spot.
- Polite chasersAutomatic reminders at 7, 14 and 30 days for anything unpaid. You choose the wording.
- Clear fees1.5% + 20p per card payment. No monthly terminal rental.
Annual services that book themselves.
Boiler services and landlord gas safety checks come round every year. Ubique remembers so you don't have to, and fills your diary in the quiet months.
- Due-date trackingEvery certificate sets the next due date on the property automatically.
- Self-booking linksThe customer gets a text a month before with a link to pick a slot from your free time.
- Landlord and agent listsGroup properties by landlord or letting agent and send one renewal for all of them.
VAT, CIS and your accountant, sorted.
Ubique gets the tax right on each invoice and passes everything to your accounting software, so you're not retyping anything at the end of the quarter.
- VAT and domestic reverse chargeStandard, reduced and zero-rated lines, plus the construction reverse charge for work for contractors.
- CIS deductionsShow CIS on invoices when you work as a subcontractor.
- Xero and QuickBooksInvoices, payments and customers sync both ways. Your accountant keeps using the tools they know.
- Making Tax DigitalYour records stay digital from quote to payment, ready for MTD submissions from your accounting software.
Works in lofts, basements and new builds.
The engineer app runs on iPhone and Android and keeps working with no signal. Notes, photos, signatures and certificates save on the phone and sync when you're back online.
- Photos and notesBefore and after photos, flue readings and parts used, attached to the job.
- Customer signaturesSign-off on screen for completed work and certificates.
- Parts usedAdd parts from your price list on site so nothing gets missed off the invoice.
See it on a real job.
No card needed. Send us your customer list and price list and we'll set them up for you.
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