ubiqueOne dashboard for every employee and contractor, in every country
Whether a person is employed through Ubique, through your own entity or engaged as a contractor, your team uses the same screens, the same approvals and the same documents. Here is what is in the box, and what is not yet.
Hire, onboard and offboard without a checklist in a spreadsheet
Single dashboard
Every person in one list with country, employment model, start date, cost and status. Filter by entity, manager or country. Switch a contractor to an EOR employee without creating a second record.
Compliant contract generation
Enter role, salary and start date. Ubique produces the employment contract or contractor agreement for that country, in the local language and English, with the clauses the law and the collective agreement require. E-signature included. Amendments use the same flow.
Onboarding workflows
Task lists for the new hire (ID, bank details, tax forms, equipment address), for the manager (tools, first-week plan) and for Ubique (registrations). Deadlines, owners and reminders. Templates per country and per team.
Offboarding workflows
Notice and severance calculated to local rules, final payslip, equipment return, access revocation checklist, and the documents the employee needs for unemployment or their next job. Nothing gets forgotten because someone was on holiday.
Leave management
Statutory entitlements and public holidays loaded per country. Employees request, managers approve, balances update, payroll picks up unpaid leave automatically. Sick and parental leave follow local rules on pay and documentation.
Expense submission and reimbursement
Employees and contractors photograph a receipt, pick a category and submit. Managers approve from the queue. Approved expenses are reimbursed in the next payroll or payment run, taxable or not according to local rules.
Changes in the law arrive in your dashboard, with a date
Minimum wages move. Contribution rates change in January. A new leave entitlement passes in one country while a collective agreement renews in another. Ubique's local legal and payroll teams track these in the 40 countries we run ourselves, and our partners feed the rest.
- Real-time compliance updates: each change appears as a card with the country, the effective date, who it affects in your team and what Ubique is doing about it
- Document vault: contracts, amendments, payslips, tax statements, IDs and right-to-work evidence, stored per person with retention rules per country. Employees see their own documents; you control who sees the rest
- Audit log: every change to a salary, a bank account or a contract records who made it, when, and the previous value
- Data residency: EU and UK data stays in AWS Ireland and Frankfurt. See the security overview
Example update card
Spain · Effective 1 January
Minimum interprofessional wage increased. 2 employees in your team are affected. Ubique has adjusted the February payroll; no action needed from you. The amended figures are shown in the payroll preview.
Example update card
Germany · Effective now
One EOR employee reaches the 18-month leasing limit in 4 months. Options: convert to VEO, transfer to your entity, or end the engagement. Your account manager has booked a call.
Roles, permissions and SSO
Salaries are sensitive. Permissions are granular enough that a country manager can approve leave and expenses for their team without seeing anyone's pay, and a finance user can see cost by entity without editing a contract.
- Built-in roles: Owner, Admin, Finance, People, Manager, Employee, Contractor
- Scoped by entity, country or team
- Custom roles for enterprise accounts
- SSO via Okta, Google Workspace, Microsoft Entra ID or any SAML 2.0 provider
- SCIM provisioning for Okta and Entra ID
- MFA mandatory for all users, no exceptions
What you can and cannot delegate
| Action | Minimum role |
|---|---|
| Approve leave and expenses | Manager |
| View salaries | People or Finance |
| Create a hire, send a contract | People |
| Approve a payroll run | Finance |
| Change bank details | Admin, with four-eyes check |
| Manage SSO and roles | Owner |
Two honest gaps, and what we are doing about them
You will find these in our G2 reviews, so you may as well hear them from us.
Responsive web only
There is no iOS or Android app. The web app is responsive and works on a phone for the things people do on a phone: request leave, submit an expense, approve a request, download a payslip. If your team expects a native app with push notifications, we are not there, and we do not currently have a date.
CSV exports today, report builder on the roadmap
Reporting is a set of standard reports (headcount, cost by country and entity, payroll register, leave balances, contractor spend) plus CSV export of any list you can filter. There is no custom report builder yet. It is on the roadmap, and account managers can set up scheduled exports in the meantime. Finance teams usually pull the CSVs into their own BI tool through the API.
See the dashboard with your own team on it
We set up a sandbox with your countries and employment models before the call.